Trade Show Lead Capturing app

Introduction

Accumax Lab Devices Pvt Ltd actively engages in industry events, exhibitions, and trade shows to present its cutting-edge surveillance solutions. However, the company currently depends on conventional methods for capturing inquiries, such as exchanging business cards or manually noting details on paper. This approach poses several challenges, including the risk of missing potential inquiries, difficulties in digitizing collected data, and the inefficiencies of manual data entry. Additionally, the company invests significantly in participating in events and trade shows, making it challenging to measure event-specific ROI. To improve efficiency and optimize lead conversion, Accumax requires a seamless digital solution for capturing and managing inquiries during these events.

Challenges

Accumax Solutions Pvt. Ltd. seeks a digital inquiry management system to streamline lead capture at trade shows. The solution will enable instant data entry via a mobile app or web platform, replacing manual processes. A centralized dashboard will track inquiries in real time, reducing missed leads.

Automated follow-ups and analytics will enhance engagement and provide event performance insights. Offline capture with sync ensures functionality in low-connectivity areas. Role-based access controls secure data.

This system will improve efficiency, minimize lead loss, and maximize event ROI while ensuring accurate inquiry tracking.

Solution

To enhance lead capture and simplify inquiry handling at trade shows, Accumax Solutions Pvt. Ltd. adopted AI CardVault, an AI-powered business card scanning application that digitizes visitor details for effortless storage and retrieval.

During Asia Labex 2025 in Chandigarh, AI CardVault allowed Accumax to collect event-specific leads, categorize them based on product segments, and enrich entries with text notes, voice memos, images, and videos. Its offline sync feature ensured uninterrupted data gathering, automatically updating records once an internet connection was available. The app, compatible with both Android and iOS, seamlessly integrated with leading CRMs such as Walkins CRM, Bizio, HubSpot, Zoho, and Salesforce—eliminating manual data entry and expediting follow-ups.

AI CardVault also offered event management capabilities, enabling businesses to log and organize inquiries by specific events, improving lead tracking and segmentation. Additionally, its user management feature provided flexibility by allowing companies to add, modify, or remove users as needed.

Results & Business Impact

By leveraging AI CardVault, Accumax boosted efficiency, minimized lead loss, accelerated follow-ups by 90%, and increased lead conversions by 30%, maximizing returns from trade show participation.

Feedback

“The AI Cardvault app looks great and performs well. The offline mode has been a game-changer, making it even more convenient to use. I’m very happy with it.”
— Mr. Aanak Goswami, Global Marketing Head, Accumax Solutions Pvt. Ltd