Event Management System for Perpetuating

Introduction

Perpetuating, combining the expertise of design professionals and experienced technologists, aims to deliver engaging events that transform attendees into active participants. Perpetuating is an adaptable event app accessible on mobile devices (iOS & Android) and via a browser, making it suitable for in-person, virtual, and hybrid events. The app features a customizable look and feel, tailored to enhance your event’s visual appeal.

About Perpetuating

Perpetuating offers a robust event management ecosystem, including a Content Management System (CMS), a dedicated participant website, and state-of-the-art mobile applications. With decades of expertise, Perpetuating provides a seamlessly integrated solution beloved by participants and organizers. It empowers organizers by streamlining event management tasks, allowing them to focus on essential elements of their events.

Project Requirements

1. Website Builder:
   • Enables admins to create event-specific sites visible to attendees pre-login.
2. Social Engagement:
   • Allows users to create and share posts with multimedia content, facilitating likes and comments from other users.
3. Private Meetings:
   • Incorporates a feature for users to engage in private one-on-one meetings within the platform.
4. Reporting:
   • Enables CMS to generate PDF and Excel files for reports.
5. Single Sign-On (SSO):
   • Integrates Okta Single Sign-On for streamlined and secure user authentication.
6. Personalized QR Codes:
   • Provides a feature allowing the generation of personalized QR codes within the platform.

Solutions / Implementation

Website Designer

• Developed a comprehensive website builder featuring unlimited page creation, customizable sections, and diverse modules (images, text, videos, links) with a user-friendly drag-and-drop interface. This allows admins to seamlessly design and configure web pages for branding purposes. Event admins use these websites for pre-event advertisement.

No-Code App Designer for Simplified Content Management

• Integrated a user-friendly app builder within the CMS, enabling administrators to create and manage entire apps without any coding knowledge.
  • Drag-and-Drop Page Creation: Effortlessly design app layouts with a visual interface for adding and arranging pages.
  • Customizable Navigation: Build clear and intuitive navigation structures using a drag-and-drop interface.
  • Complete Design Control: Administrators have full control over the app’s look and feel, including web design elements, page content, and branding.
  • Modular Redirection: Seamlessly link pages to different functionalities or modules within the app, ensuring a smooth user experience.
• This app builder empowers non-technical users to take ownership of content creation and app development, streamlining the management process.

Engagement Tools

• Admins can create Surveys, Polls, and Q&As, mapping them with the app designer so attendees can participate. At the end, admins can export reports for specific engagement tools. The CMS displays results for individual engagement tools for visualization and export.

Activity Feed Module

• Created and implemented the Activity Feed module, allowing admins to configure feed pages at the CMS level. Participants can create, like, and comment on posts within the designed feed, enhancing user engagement and interaction.

Reports

• Implemented a powerful reports module that allows users to view various reports and easily export them in popular formats like PDF and XLSX (Excel) directly within the CMS, facilitating efficient data sharing and analysis.

Emailer

• Added in-app mailer support, enabling admins to send targeted emails to attendees.

Communication

• Integrated push notifications, allowing admins to send targeted messages to attendees from the CMS.

Bulk Import

• Added support for importing bulk attendees, sessions, and agendas into the CMS, allowing admins to easily import thousands of records using Excel or CSV files.

Single Sign-On (SSO)

• Integrated SSO login on the participant web view, allowing attendees to easily log in using cloud-based SSO.

QR Codes

• Enabled the CMS to generate custom QR codes for different activities, which participants can scan to be redirected to the corresponding activity.

Results

• Improved Performance:
  • The new system architecture significantly reduced the time required for event management tasks, enhancing overall performance.
• Enhanced User Experience:
  • The revamped system provided a seamless and intuitive experience, meeting the needs of event organizers and participants.
• Scalability:
  • Perpetuating 2.0 was capable of supporting a large number of events and participants, ensuring future growth and scalability.
• Security:
  • Upgraded technologies and enhanced security measures reduced the risk of vulnerabilities and ensured data protection.

Conclusion

The successful revamp of Perpetuating’s Event Management System demonstrated the importance of modernizing technology stacks and simplifying architecture to achieve scalability, security, and improved performance. The project not only addressed the immediate challenges but also positioned Perpetuating  for long-term success in the event management industry. We are feeling proud that we became the technology partner with Perpetuating and have been serving them since the last 3 years.